Privacy Policy
Scope
This Privacy Policy applies to the website located at harvestquill.org ("the Site"), operated by HarvestQuill, 1200 Bay Street, Suite 400, Toronto, ON M5R 2A5, Canada. It describes what information is collected when you use the Site, how that information is used, and the choices available to you. This policy is written to comply with the Personal Information Protection and Electronic Documents Act (PIPEDA) and applicable provincial privacy legislation in Canada.
Information Collected
Automatically collected data. When you visit the Site, standard server logs record your IP address, browser type, operating system, referring URL, pages visited, and time of visit. This information is used for aggregate traffic analysis and is not linked to personally identifiable information. Log data is retained for a maximum of 90 days.
Cookies. The Site uses functional cookies necessary for basic operation and analytics cookies to understand how pages are used. No advertising or tracking cookies are placed. You may accept or reject non-essential cookies through the consent banner presented on your first visit. Rejecting cookies will not prevent you from accessing any content on the Site.
Contact form submissions. If you submit the contact form on the Site, the name, telephone number, and email address you provide are stored for the purpose of responding to your inquiry. This information is not shared with third parties and is retained only as long as necessary to address your inquiry.
Use of Information
Information collected through the Site is used only for the following purposes: operating and maintaining the Site, responding to contact form submissions, analysing aggregate usage patterns to improve content, and complying with legal obligations. Personal information is not sold, rented, or disclosed to third parties except as required by Canadian law.
Third-Party Services
The Site includes links to external resources including Library and Archives Canada (bac-lac.gc.ca), the Archives of Ontario (archives.ontario.ca), and the Royal Ontario Museum (rom.on.ca). Clicking these links takes you to third-party websites governed by their own privacy policies. HarvestQuill has no control over and accepts no responsibility for the privacy practices of those sites.
Images on the Site are served directly from Wikimedia Commons (upload.wikimedia.org), which is operated by the Wikimedia Foundation. No personal information is transmitted to Wikimedia Foundation through this use.
Your Rights
Under PIPEDA, you have the right to request access to personal information held about you, to request correction of inaccurate information, and to withdraw consent to the collection or use of your personal information at any time, subject to legal or contractual restrictions. Requests may be directed to contact@harvestquill.org or by post to the address above.
Data Security
Reasonable technical and organizational measures are in place to protect personal information from unauthorized access, disclosure, or loss. The Site operates over HTTPS. Contact form data is transmitted and stored in encrypted form.
Cookie Consent and Disclaimer
The information on this Site is provided for informational purposes only. HarvestQuill makes no representation or warranty, express or implied, regarding the accuracy, completeness, or fitness for purpose of any content. Nothing on the Site constitutes professional, legal, or archival advice. Readers are responsible for verifying information through primary sources before acting on it.
Changes to This Policy
This policy may be updated from time to time. The "Last updated" date at the top of this page reflects the date of the most recent revision. Continued use of the Site after a revision constitutes acceptance of the updated policy.
Contact
HarvestQuill1200 Bay Street, Suite 400
Toronto, ON M5R 2A5
contact@harvestquill.org